Bicentennial Capitol Mall State Park Grounds & Maintenance

ocking visibility of
traffic signs must be trimmed so that the signs are visible from the roadway.
3. Flowering trees and shrubs shall not be pruned while in bloom or at times when
pruning will inhibit blooming.
4. Pruning of ornamental shrubs, plants, and small trees shall be conducted, in
consultation with park staff, no more than three (3) times per year to maintain a
well-manicured appearance.
5. All perennials and ground cover must be cut back during the dormant season
beginning in November. River Oats must be cut no earlier than November and to a
minimum height of twelve (12) inches.
6. Plants will be pruned and trimmed throughout the year depending on the plant or
shrub and the time of the year.
7. Any plants that need to be cut to the ground will be done at the appropriate time.
8. Plants and shrubs will be fertilized with both granule and topical application two (2)
times per year, once in early spring and early fall.
9. Trees and shrubs will be sprayed for insect and disease control if requested by
designated park personnel. The Contractor will monitor insect and disease issues
and notify the State Park staff.
Landscape Maintenance
1. Complete fertilizers shall be determined based on good industry practice combined
with soil testing.
2. The Contractor shall remove fertilizer off all hard surfaces onto lawn areas.
3. Turf grass areas shall be aerated one in Spring and once in Fall; this work includes
all grass areas.
4. Herbicide program should be instituted for removal of lawn weeds. Application of
chemicals will be done under the direction of licensed personnel, supplied by the
Contractor. Each application will be expected to contain fertilizer and weed control
products for all the turf to promote a healthy green and weed free surface.
5. The Contractor shall seed once in the early Spring and once in the Fall. Additional
overseeding may be required due to wear from certain park events.
6. The Contractor shall apply three (3) applications of weed control product to all turf
areas during the summer months - June, July and August.
7. All chemical applications must be mixed in a concealed area (not out in the open)
and applied very early in the morning to reduce contact or complaints from park
visitors.
8. Turf and adjacent areas shall be treated by the Contractor for insect control as
needed (i.e. ant mounds).
Bed Maintenance
1. The Contractor shall provide maintenance of all plant beds continuously throughout
the contract period, including all beds being kept free and clear of all weeds. This
work includes trimming of shrubbery, trees, and herbaceous plant materials.
Application of herbicide sprays in designated areas will be allowed to provide
clearance of weeds to present a well-maintained appearance.
2. Beds will be kept free of weeds, debris, leaves, trash, etc.
3. Beds will be raked when needed to maintain a clean appearance.
4. All mulched areas will be replenished twice a year (early Spring and Fall).
5. Mulch should be maintained at a depth of not less than two (2) inches and not more
than three (3) inches.
6. Mulch shall not be placed against the trunks of the plants.
7. Mulch application will be determined in consultation with park staff.
8. Mulch will not obstruct any lighting in park features.
9. Trench edging of plant bed borders will be performed in conjunction with mulch
application.
Leaf Removal
1. Contractor shall remove leaves during each visit. This includes leaves in bed
planters, along the history wall, in the amphitheater, and all other areas of the park.
2. Special attention should be paid to ensure leaves are also removed during special
events or as described by park designated personnel. Leaves shall be removed from
the property; leaves do not need to be mulched and redistributed.
Clean-Up and Trash Removal
1. The Contractor shall ensure all sidewalks, curbs, driveways, plazas, and steps are
blown free of clippings after each mowing.
2. Contractor will leave clippings on the lawn as long as no readily visible clumps
remain on the grass surface. Otherwise, Contractor will distribute large clumps of
clippings by mechanical blowing or other means.
3. The Contractor shall remove all debris associated with the lawn maintenance during
each visit.
4. The Contractor shall remove all natural materials left on curb by park staff.
5. Deadwood and storm debris will be removed from property and disposed properly.
Equipment Requirements
1. Mower blades shall be sharpened on a weekly basis to provide a clean and efficient
cut.
2. All equipment that is to be used on job site must be safe and in good working order.
3. Equipment used must have safety features and accessories, where applicable, as
required by existing OSHA regulations and laws.
4. Rotary type mowers must be equipped with skirt guards, which restrict foreign
objects from being thrown from the cutting unit enclosure.
5. Park staff must be notified of any leaks or combustion of equipment. Contractors
are responsible for the cleaning up of any fluids spilled or resulting damage.
Personnel
1. The Contractor shall designate, hire, and dismiss the personnel necessary for the
care, maintenance, and servicing of specified property. The Contractor shall provide
training for each employee that will include instruction in State Park rules, site and
equipment operation and maintenance, local health department requirements,
conduct and professional problem-solving techniques. The Contractor shall provide
supervision of its employees and employees shall conduct themselves in a polite
and acceptable manner when on site. Each employee, including supervisors,
equipment operators, and general laborers, must always be in uniform.
2. There must be a Designated Crew Leader on site during all maintenance visits. The
Contractor shall ensure that the Designated Crew Leader possess sufficient English
proficiency to effectively perform all required job duties, communicate with State
personnel and accurately understand and produce work-related documentation.
3. No vehicles (i.e. ATVs, trucks, cars, golf carts, etc.) shall be driven on the interior of
the park without first consulting park staff.
Licenses
The Contractor will be required to have a charter issued by the Tennessee Department of
Agriculture. Contractor will be required to submit this permit number.
The Contractor shall maintain, and ensure at all times, that the following remain active,
current, and in good standing:
• TN Dept of Agriculture Pesticide Charter (also referred to as a “business license”)
• TN Dept of Agriculture Pesticide License with a Category 3 and HLT Certification
• General Commercial Liability, Workers Compensation, and Auto Insurance policy in
accordance with Terms & Conditions Section 9
Additional Services and Obligations
The State agrees to promptly notify Contractor in writing of any dissatisfaction with the
maintenance service to ensure that maintenance is performed as agreed.
Billing and Payment
Contractor shall submit invoice(s) for services on the first day of each month for the
preceding month of service. Bicentennial Capitol Mall State Park agrees to make payment
within forty-five (45) days of receiving invoice from Contractor. Invoices are to be itemized
for services performed.
For payment processing, please submit an itemized invoice once per month to:
Allyson Tolson
Administrative Assistant
Bicentennial Capitol Mall State Park
600 James Robertson Parkway Nashville, Tennessee 37243
[email protected]
Park Contacts
• Scott Rodeffer - Maintenance Supervisor 615-741-5771
• Allyson Tolson - Administrative Assistant 615-741-5280
• Jeff Woodfin - Park Manager 615-741-5800
• Mallory England - Park Manager 615-920-4126