Contractor and Multifamily Contractor Services for CAC

, tape) for submittals.
1.7 BUSINESS OUTREACH PROGRAM: The purpose of this program is to increase the opportunity for
companies doing business with Knox County by encouraging participation through site visits, providing
education and support regarding policies and procedures, and actively recruiting all interested suppliers.
1.8 CONFLICT OF INTEREST: Vendors must have read and complied with the “Non-Conflict of Interest"
statement provided in the vendor registration process prior to the opening of this solicitation.
1.9 COPIES: Knox County requires that bids be submitted as one (1) marked original, one (1) exact copy.
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1.10 DECLARATIVE STATEMENTS: Any statement or words (e.g.: must, shall, will) are declarative statements
and the vendor must comply with the condition. Failure to comply with any such condition will result in the bid
being considered non-responsive and disqualified.
1.11 ELECTRONIC TRANSMISSION OF BIDS: Knox County's Procurement Division will not accept electronically
transmitted bids for this solicitation. Facsimile and email submissions are strictly prohibited.
1.12 HOW TO DO BUSINESS: Knox County utilizes a web-based Procurement software system, “KnoxBuys.” The
system provides our clients (vendors, county departments and the citizens of Knox County) with a more
enhanced and end-user friendly means of accessing our services. The system allows for online vendor
registration and maintenance, electronic receipt of Purchase Orders, online retrieval and submittal of quotes,
bids and proposals for our vendor-clients and online requisitioning and receiving for our county departments.
In order for the County to maximize its investment and minimize the cost associated with office operations we
need your help. When doing business with Knox County we are urging you to please go to our website at
www.knoxcounty.org/procurement, register as a vendor in our online Procurement system, “KnoxBuys,” if you
have not done so and whenever possible to conduct your business with the County through this site. If you
have any questions, please contact the Procurement Division Representative listed in Section 1.1 of this
document.
1.13 INCURRED COSTS: Knox County will not be responsible for any costs incurred by the bidder in the
preparation of their bid.
1.14 MULTIPLE BIDS: Knox County will consider multiple bids that meet specifications.
1.15 NON-COLLUSION: Bidders, by submitting a signed bid, certify that the accompanying bid is not the result of,
or affected by, any unlawful act of collusion with any other person or company engaged in the same line of
business or commerce, or any other fraudulent act punishable under Tennessee or United States law.
1.16 PAYMENT METHOD: Knox County utilizes two (2) methods of placing order for products and/or services.
The first is the use of Purchase Orders. These Purchase Orders will be issued from the Knox County
Procurement Division via the method selected by the vendor during registration. The Purchase Order will detail
the quantity, specific item(s) and the contracted price for each item.
The second method is the use of the Knox County Credit Card (VISA). Orders placed with the card will list the
same information as the Purchase Order. Vendors will be given the card information and approval to process
the transaction by the requesting department.
Vendors must indicate in their bid response if the vendor will accept Knox County’s Credit Card (VISA) as a
form of payment. Bidders are prohibited from charging Knox County any type of merchant fee from their
financial institution to accept this type of payment.
1.17 PROCESSING TIME FOR PAYMENT: Vendors are advised that a minimum of thirty (30) days is required to
process invoices for payment.
1.18 PROOF OF FINANCIAL AND BUSINESS CAPABILITY: Vendors must, upon request, furnish satisfactory
evidence of their ability to furnish products or services in accordance with the terms and conditions of these
specifications. Knox County will make the final determination as to the vendor’s ability.
1.19 RECYCLING: Knox County, in its continuing efforts to lessen the amount of landfill waste and to further
recycling efforts, request that bids being submitted on paper shall:
1.19.1 Be submitted on recycled paper;
1.19.2 Not include pages of unnecessary advertising;
1.19.3 Be made on both sides of each sheet of paper;
1.20 RESTRICTIVE OR AMBIGUOUS SPECIFICATIONS: It is the responsibility of the prospective bidder to review
the entire Invitation for Bids packet and to notify the Procurement Division if the specifications are formulated in
a manner that would unnecessarily restrict competition. Any such protest or question regarding the
specifications or bidding procedures must be received in the Procurement Division by August 26, 2026 at
4:30 p.m. local time. These requirements also apply to specifications that are ambiguous.
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1.21 SIGNING OF BIDS: In order to be considered, all bids must be signed. Please sign the original in blue
ink. By signing the bid document, the vendor acknowledges and accepts the terms and conditions stated in
the bid document.
1.22 TAXES: Knox County purchases are not subject to taxation. Tax exemption certificates will be provided upon
request.
1.23 TERM BID AGREEMENTS: If this bid results in a term bid Contract with the vendor, Knox County must receive
all general price decreases that other similar customers receive.
1.24 TITLE VI OF THE 1964 CIVIL RIGHTS ACT: “Nondiscrimination in Federally Assisted Programs”—“No
person in the United States shall, on the ground of race, color, or national origin, be excluded from participation
in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal
financial assistance.” 42 U.S.C. Section 2000 et seq. It is the policy of Knox County Government that all its
services and activities be administered in conformance with the requirements of Title VI.
1.25 UNFORESEEN CIRCUMSTANCES: During periods of closure due to unforeseen circumstances in Knox
County or closures at the direction of the Knox County Mayor, the Procurement Division will enact the
following procedures in regard to solicitations and closures:
• If the Mayor closes the Administrative offices prior to the time set for solicitation opening of any business
day, all solicitations due that same day will be moved to the next operational business day.
• Other unforeseen circumstances shall be at the sole discretion of the Procurement Director.
• Knox County shall not be liable for any commercial carrier’s decision regarding deliveries during any
unforeseen circumstances.
1.26 USE OF BID FORMS: Vendors must complete the bid forms contained in the bid package. Failure to
complete the bid forms may result in bid rejection.
1.27 VENDOR DEFAULT: Knox County reserves the right, in case of vendor default, to procure the articles or
services from other sources and hold the defaulting vendor responsible for any excess costs occasioned
thereby. Should vendor default be due to a failure to perform or because of a request for a price increase,
Knox County reserves the right to remove the vendor from the County's bidder’s list for twenty-four (24)
months.
1.28 VENDOR REGISTRATION: Prior to the opening of this bid, ALL BIDDERS MUST be registered with the
Procurement Division. Please register online at our website at www.knoxcounty.org/procurement and click on
“KNOXBUYS,” and then “Online Vendor Registration”. Vendors must be registered with the Procurement
Division prior to submitting their bid. Knox County shall not be responsible for technical difficulties
experienced by vendors trying to register less than twenty-four (24) business hours prior to the bid opening
time.
1.29 WAIVING OF INFORMALITIES: Knox County reserves the right to waive minor informalities or technicalities
when it is in the best interest of Knox County.
SECTION II OBLIGATIONS, RIGHTS AND REMEDIES
These terms and conditions shall be part of the Contract. Knox County reserves the right to negotiate other
terms and conditions it deems appropriate and necessary under the circumstances to protect the public’s
trust.
2.1 ALTERATIONS OR AMENDMENTS: No alterations, amendments, changes, modifications or additions to this
Contract shall be binding on Knox County without the prior written approval of the County.
2.2 APPROPRIATION: In the event no funds are appropriated by Knox County for the goods or services in any
fiscal year, or insufficient funds exist to purchase the goods or services, then the Contract shall expire upon
the expenditure of previously appropriated funds or the end of the current fiscal year, whichever occurs first,
with no further obligations owed to or by either party.
2.3 ASSIGNMENT: Contractor shall not assign or subcontract this agreement, its obligations, or rights hereunder
to any party, company, partnership, incorporation, or person without the prior written specific consent of Knox
County.
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2.4 BOOKS AND RECORDS: Contractor shall maintain all books, documents, accounting records and other
evidence pertaining to the goods and services provided under this Contract and make such materials available
at its offices at all reasonable times during the Contract period and for five (5) years from the date of the final
payment under this agreement for inspection by County or by any other governmental entity or agency
participating in the funding of this agreement, or any authorized agents thereof; copies of said records to be
furnished if requested. Such records shall not include those books, documents and accounting records that
represent the Contractor's costs of manufacturing, acquiring or delivering the products and services governed
by this agreement.
2.5 CHILD LABOR: Contractor agrees that no products or services will be provided or performed under this
Contract that have been manufactured or assembled by child labor.
2.6 COMPLIANCE WITH ALL LAWS: Contractor is assumed to be familiar with and agrees to observe and
comply with all Federal, State, and local laws, statutes, ordinances, and regulations in any manner affecting
the provision of goods and/or services, and all instructions and prohibitive orders issued regarding this work
and shall obtain all necessary permits.
2.7 DEFAULT: If Contractor fails to perform or comply with any provision of this Contract or the terms or
conditions of any documents referenced and made a part hereof, Knox County may terminate this Contract, in
whole or in part, and may consider such failure or noncompliance a breach of Contract. Knox County
expressly retains all its rights and remedies provided by law in case of such breach, and no action by Knox
County shall constitute a waiver of any such rights or remedies. In the event of termination for default, Knox
County reserves the right to purchase its requirements elsewhere, with or without competitive bidding.
2.8 DRUG-FREE WORKPLACE: If Contractor has five (5) or more employees receiving pay Contractor shall
have a drug-free workplace program that complies with Title 50, Chapter 9 of the Code of Tennessee, shall
obtain a certificate of compliance with the applicable portions of the Drug-Free Workplace Act from the
Department of Labor and Workforce, and shall provide the Affidavit required by Public Acts, 2000, Chapter
918. Contractor shall ensure that it is in compliance with Public Acts, 2000, Chapter 918.
2.9 GOVERNING LAW; VENUE: This agreement shall be exclusively construed, governed, and controlled by the
Laws of the State of Tennessee without regard to principles of law, including conflicts of law, of any other
jurisdiction, territory, country, and/or province. Any dispute arising out of or relating to this agreement shall
exclusively be brought in the Chancery Court or the Circuit Court of Knox County, Tennessee. Each party
consents to personal jurisdiction thereto and waives any defense based on personal jurisdiction, venue, and
inconvenient forum.
2.10 INCORPORATION: All specifications, drawings, technical information, Invitation for Bids, Bid, Award, and
similar items referred to or attached or which are the basis for this Contract are deemed incorporated by
reference as if set out fully herein.
2.11 INDEMNIFICATION—HOLD HARMLESS: Contractor shall indemnify, defend, save and hold harmless Knox
County, its officers, agents and employees from all suits, claims, actions or damages of any nature brought
because of, arising out of, or due to breach of the agreement by Contractor, its subcontractors, suppliers,
agents, or employees or due to any negligent act or occurrence or any omission or commission of Contractor,
its subcontractors, suppliers, agents or employees.
2.12 INDEPENDENT CONTRACTOR: Contractor shall acknowledge that it and its employees serve as
independent contractors and that Knox County shall not be responsible for any payment, insurance, or
incurred liability.
2.13 INSPECTION AND ACCEPTANCE: Warranty periods shall not commence until Knox County inspects and
formally accepts the goods and/or services. The terms, conditions and timing of acceptance shall be
determined by Knox County. Knox County reserves the right to reject any or all items or services not in
conformance with applicable specifications, and Contractor assumes the costs associated with such
nonconformance. Acceptance of goods or services does not constitute a waiver of latent or hidden defects or
defects not readily detectable by a reasonable person under the circumstances.
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2.14 IRAN DIVESTMENT ACT: By submission of this bid, each bidder and each person signing on behalf of any
bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty
of perjury, that to the best of its knowledge and belief that each bidder is not on the list created pursuant to
Tennessee Code Annotated § 12-12-106.
2.15 LIMITATIONS OF LIABILITY: In no event shall Knox County be liable for any indirect, incidental,
consequential, special, or exemplary damages or lost profits, even if Knox County has been advised of the
possibility of such damages.
2.16 NO BOYCOTT OF ISRAEL: Pursuant to Tennessee Code Annotated Title 12, Chapter 4, Part 1, by
submission of a response to this solicitation, each respondent and each person signing on behalf of any
respondent certifies, and in the case of a joint response each party thereto certifies as to its own organization,
under penalty of perjury, that to the best of its knowledge and belief that each respondent is not currently
engaged in, and will not for the duration of the contract engage in, a boycott of Israel.
2.17 NON-DISCRIMINATION AND NON-CONFLICT STATEMENT: Contractor agrees that no person on the
grounds of handicap, age, race, color, religion, sex, or national origin, individual trait or character found to be
an illegal consideration, shall be excluded from participation in, or be denied benefits of, or be otherwise
subjected to discrimination in the performance of this agreement, or in the employment practices of vendor.
Contractor shall upon request show proof of such nondiscrimination and shall post in conspicuous places
available to all employees and applicants notices of nondiscrimination. Contractor covenants that it complies
with the Fair Wage and Hour Laws, the National Labor Relations Act, and other federal and state employment
laws as applicable. Contractor covenants that it does not engage in any illegal employment practices.
Contractor covenants that it has no public or private interest and shall not acquire directly or indirectly any
interest that would conflict in any manner with the provision of its goods or performance of its services.
Contractor warrants that no part of the total Contract amount provided herein shall be paid directly or indirectly to
any officer or employee of Knox County as wages, compensation, or gifts in exchange for acting as officer,
agent, employee, subcontractor, or consultant to Contractor in connection with any goods provided or work
contemplated or performed relative to the agreement.
2.18 ORDER OF PRECEDENCE: In the event of inconsistent or conflicting provision of this Contract and
referenced documents, the following descending order of precedence shall prevail: (1) Written Contract, (2)
Invitation for Bids, (3) Bid, (4) Award, (5) Special Terms and Conditions, (6) General Terms and Conditions, (7)
Specifications, (8) Drawings.
2.19 REMEDIES: Knox County shall have all rights and remedies afforded under the U.C.C. and Tennessee law in
Contract and in tort, including but not limited to rejection of goods, rescission, and right of set-off, refund,
incidental, consequential and compensatory damages, and reasonable attorney’s fees.
2.20 RIGHT TO INSPECT: Knox County reserves the right to make periodic inspections of the manner and means
the service is performed or the goods are supplied and warehoused.
2.21 SEVERABILITY: If any provision of this Contract is declared illegal, void or unenforceable, the remaining
provisions shall not be affected but shall remain in force and in effect.
2.22 TAX COMPLIANCE: Pursuant to Resolution R-07-1-903 passed by the Commission of Knox County,
Tennessee, Contractor hereby acknowledges, by submission of its bid or proposal and signature, it is current
in its respective Federal, State, County, and City taxes of whatever kind or nature, and is not delinquent in any
way. Delinquent status must be disclosed or risk debarment by the Knox County Procurement Division.
2.23 TENNESSEE PROCUREMENT PROTECTION ACT: By submission of this bid, each bidder and each person
signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own
organization, under penalty of perjury, that to the best of its knowledge and belief the bidder is not a “foreign
adversary company” as defined in the Tennessee Procurement Protection Act, Tennessee Code Annotated
Title 4, Chapter 56, as amended by Public Chapter 768 (effective July 1, 2026), and is in compliance with the
requirements of said Act.
2.24 TERMINATION: County may terminate this agreement, with or without cause at any time, upon thirty (30)
calendar days’ written notice. In the event of termination by either party, fees due for services satisfactorily
performed or goods accepted prior to the termination date shall be paid.
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2.25 WARRANTY: Contractor warrants to Knox County that all items delivered and all services rendered shall
conform to the specifications, drawings, bid and/or other descriptions furnished and/or incorporated by
reference, and will be fit for the particular purpose purchased, of merchantable quality, good workmanship,
and free from defects. Contractor extends to Knox County all warranties allowed under the U.C.C. Contractor
shall provide copies of warranties to the County. Return of merchandise not meeting warranties shall be at
contractor’s expense.
SECTION III SPECIAL TERMS AND CONDITIONS
3.1 INTENT: The intent of these specifications is to obtain an approved panel of Contractors to provide services
for CAC Housing and Energy Services Department on an "as needed" basis for the contract period as desired
by the Knoxville-Knox County Community Action Committee (CAC). Qualified contractors may participate in
Multifamily Weatherization, residential home repair, lead hazard control, single family weatherization program,
or other programs.
3.1.1 As needs arise, members of the panel will be offered the opportunity to quote a project. Final vendor
selection will be based on project cost, availability and vendor expertise. Those that are Contracted
vendors will be asked to quote the job based on the prices quoted herein. Unless delivery timeframes,
expertise or other mitigating factors apply, the job will normally be placed with the approved vendor
quoting the least cost to CAC.
3.1.2 Vendors may be asked to work and price jobs in two (2) different ways.
First, vendors may be asked to work and charge