Doors and Related Supplies

 BRANDS OR EQUAL: Unit price bids are requested on products that equal or exceed the
quality and performance of the brands and model numbers listed. References to brand names, trade names, model
numbers or other descriptions peculiar to specific brand products are made to establish a required level of quality
and functional capabilities and are not intended to exclude other products of that level. Comparable products of
other manufacturers will be considered if proof of comparability is contained in their bid.
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Or Equal does not mean the manufacturing process, but rather that the item will perform in the manner needed by
the County. It shall be the responsibility of the bidders, including bidders whose product is referenced, to furnish
with their bid such specifications, catalog pages, brochures or other data as will provide an adequate basis for
determining the quality and functional capabilities of the product offered. Failure to provide this data may be
considered valid justification for rejection of their bid.
1.8 BUSINESS OUTREACH PROGRAM: The purpose of this program is to increase the opportunity for companies
doing business with Knox County by encouraging participation through site visits, providing education and support
regarding policies and procedures, and actively recruiting all interested suppliers.
1.9 CONFLICT OF INTEREST: Vendors must have read and complied with the “non-conflict of interest” statement
provided in the vendor registration process prior to the opening of this solicitation.
1.10 DECLARATIVE STATEMENTS: Any statement or words (e.g.: must, shall, will) are declarative statements and the
vendor must comply with the condition. Failure to comply with any such condition may result in the bid being non-
responsive and disqualified.
1.11 DRUG-FREE WORKPLACE: If Contractor has five (5) or more employees receiving pay: Contractor shall have
a drug-free workplace program that complies with Title 50, Chapter 9 of the Code of Tennessee, shall obtain a
certificate of compliance with the applicable portions of the Drug-Free Workplace Act from the Department of Labor
and Workforce, and shall Provide the Affidavit required by Public Acts, 2000, Chapter 918. Contractor shall ensure
that it is in compliance with Public Acts, 2000, Chapter No. 918.
1.12 DUPLICATE COPIES: Knox County requires that bids be submitted as one (1) marked original and one (1) exact
copy.
1.13 ELECTRONIC TRANSMISSION OF BIDS: Knox County's Procurement Division will accept electronically
transmitted bids through the County’s On-Line Procurement System. All bids must be mailed or delivered by hand
in hard copy format. Electronic submissions are recorded electronically. Knox County shall not be responsible for
technical difficulties experienced by vendors trying to register, or submit their bid, electronically less than twenty-
four (24) hour prior to the bid opening time. Email and fax bids are strictly prohibited.
1.14 HOW TO DO BUSINESS: Knox County utilizes a web-based Procurement software system, “Knox Buys.” The
system provides our clients (vendors, county departments and the citizens of Knox County) with a more enhanced
and end-user friendly means of accessing our services. The system allows for on-line vendor registration and
maintenance, electronic receipt of purchase orders, on-line retrieval and submittal of quotes, bids and proposals for
our vendor-clients and on-line requisitioning and receiving for our county departments. In order for the County to
maximize its investment and minimize the cost associated with office operations, we need your help.
When doing business with Knox County we are urging you to please go to our website at
www.knoxcounty.org/Procurement, register as a vendor in our on-line Procurement system, “Knox Buys,” if you
have not done so and whenever possible to conduct your business with the County through this site. If you have
any questions please contact the Procurement Division Representative listed in Section 1.1 of this document.
1.15 INCURRED COSTS: Knox County will not be responsible for any costs incurred by the bidder in the preparation of
their bid.
1.16 MULTIPLE BIDS: Knox County will consider multiple bids that meet specifications.
1.17 NON-COLLUSION: Vendors, by submitting a signed bid or proposal, certify that the accompanying bid or proposal
is not the result of, or affected by, any unlawful act of collusion with any other person or company engaged in the
same line of business or commerce, or any other fraudulent act punishable under Tennessee or United States law.
1.18 PAYMENT METHOD: Knox County utilizes two (2) methods of placing orders for products. The first is the use of
Purchase Orders. These Purchase Orders will be issued from Knox County Procurement Division via email. The
Purchase Order will detail the quantity, specific item(s) and the contracted price for each item.
The second method is the use of the Knox County E-Commerce Card (VISA). Orders placed with the credit card
will list the same information as the Purchase Order. Vendors will be given the card information and approval to
process the transactions by the requesting department. Vendors must indicate in their bid response if the vendor
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will accept the Knox County E-Commerce Card (VISA) as a form of payment. Bidders are prohibited to charge Knox
County any type of merchant fee from their financial institution to accept this type of payment.
1.19 POSSESSION OF WEAPONS: All vendors and their employees and their agents are prohibited from possessing
any weapons on Knox County property without prior written consent from the County. In the case of a vendor
whose contract requires possession of firearms or other weapons to successfully complete their contract, vendor
must provide personnel who are bonded to bear said weaponry.
1.20 PROCESSING TIME FOR PAYMENT: Vendors are advised that a minimum of thirty (30) days is required to
process invoices for payment.
1.21 PROOF OF FINANCIAL AND BUSINESS CAPABILITY: Bidders must, upon request, furnish satisfactory evidence
of their ability to furnish products or services in accordance with the terms and conditions of these specifications.
Knox County will make the final determination as to the bidder’s ability.
1.22 RECYCLING: Knox County, in its continuing efforts to lessen the amount of landfill waste and to further recycling
efforts, requests that bids being submitted on paper shall:
• Be submitted on recycled paper;
• Not include pages of unnecessary advertising;
• Be made on both sides of each sheet of paper.
1.23 RESTRICTIVE OR AMBIGUOUS SPECIFICATIONS: It is the responsibility of the prospective bidder to review the
entire Invitation for Bid packet and to notify the Procurement Division if the specifications are formulated in a manner
that would unnecessarily restrict competition. Any such protest or question regarding the specifications or bidding
procedures must be received in the Procurement Division by September 17, 2026, at 4:30 p.m. local time. These
requirements also apply to specifications that are ambiguous.
1.24 SIGNING OF BIDS: In order to be considered all bids must be signed. Please sign the original in blue ink.
By signing the bid document, the vendor acknowledges and accepts the term and conditions stated in the bid
document. When submitting electronically, the submission of your electronic bid will be the acknowledgement of
signature.
1.25 TAXES: Knox County purchases are not subject to taxation. Tax exemption certificates will be provided upon
request.
1.26 TERM BID AGREEMENTS: If this bid results in a term bid Contract with the vendor, Knox County must receive all
general price decreases that other similar customers receive.
1.27 TITLE VI OF THE 1964 CIVIL RIGHTS ACT: “Nondiscrimination in Federally Assisted Programs”—“No person in
the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied
the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial
assistance.” 42 U.S.C. Section 2000 et seq. It is the policy of Knox County Government that all its services and
activities be administered in conformance with the requirements of Title VI.
1.28 UNFORESEEN CIRCUMSTANCES: During periods of closure due to unforeseen circumstances in Knox County
or closures at the direction of the Knox County Mayor, the Procurement Division will enact the following procedures
in regards to solicitations and closures:
• If the Mayor closes the Administrative offices prior to the time set for solicitation opening of any business day, all
solicitations due that same day will be moved to the next operational business day.
• Other unforseen circumstances shall be at the sole discretion of the Procurement Director.
• Knox County shall not be liable for any commercial carrier’s decision regarding deliveries during any unforeseen
circumstances.
1.29 USE OF BID FORMS: Vendors must complete the bid forms contained in the bid package. Failure to complete the
bid forms may result in bid rejection.
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1.30 VENDOR DEFAULT: Knox County reserves the right, in case of vendor default, to procure the articles or services
from other sources and hold the defaulting vendor responsible for any excess costs occasioned thereby. Should
vendor default be due to a failure to perform or because of a request for a price increase, Knox County reserves
the right to remove the vendor from the County's bidders list for twenty-four (24) months.
1.31 VENDOR REGISTRATION: Prior to the opening of this bid, ALL BIDDERS must be registered with the
Procurement Division. A vendor application may be submitted online at www.knoxcounty.org/Procurement. Select
the On-Line Vendor Registration link and complete the forms. Vendors must be registered with the Procurement
Division prior to submitting their bid. Knox County shall not be responsible for technical difficulties experienced by
vendors trying to register less than twenty-four (24) hours prior to the bid opening time.
1.32 WAIVING OF INFORMALITIES: Knox County reserves the right to waive minor informalities or technicalities when
it is in the best interest of Knox County.
SECTION II OBLIGATIONS, RIGHTS AND REMEDIES
These terms and conditions shall be part of the Contract. Knox County reserves the right to negotiate other terms and
conditions it deems appropriate and necessary under the circumstances to protect the public’s trust.
2.1 ALTERATIONS OR AMENDMENTS: No alterations, amendments, changes, modifications or additions to this
Contract shall be binding on Knox County without the prior written approval of the County.
2.2 APPROPRIATION: In the event no funds are appropriated by Knox County for the goods or services in any fiscal
year or insufficient funds exist to purchase the goods or services, then the Contract shall expire upon the
expenditure of previously appropriated funds or the end of the current fiscal year, whichever occurs first, with no
further obligations owed to or by either party.
2.3 ASSIGNMENT: Contractor shall not assign or subcontract this agreement, its obligations or rights hereunder to any
party, company, partnership, incorporation or person without the prior written specific consent of Knox County.
2.4 BOOKS AND RECORDS: Contractor shall maintain all books, documents, accounting records and other evidence
pertaining to the goods and services provided under this Contract and make such materials available at its offices
at all reasonable times during the contract period and for five (5) years from the date of the final payment under this
agreement for inspection by County or by any other governmental entity or agency participating in the funding of
this agreement, or any authorized agents thereof; copies of said records to be furnished if requested. Such records
shall include those books, documents and accounting records that represent the Contractor's costs of
manufacturing, acquiring or delivering the products and services governed by this agreement.
2.5 CHILD LABOR: Contractor agrees that no products or services will be provided or performed under this Contract
that have been manufactured or assembled by child labor.
2.6 COMPLIANCE WITH ALL LAWS: Contractor is assumed to be familiar with and agrees to observe and comply
with all federal, state, and local laws, statutes, ordinances, and regulations in any manner affecting the provision of
goods and/or services, and all instructions and prohibitive orders issued regarding this work and shall obtain all
necessary permits.
2.7 CRIMINAL HISTORY RECORDS CHECK: Any and all successful bidders, Contractor’s employees, Contractor’s
subcontractors and the employees of any subcontractors must submit to a criminal history records check at the
Contractor’s expense, conducted by the Tennessee Bureau of Investigation and the Federal Bureau of Investigation
prior to permitting the employee to have contact with students or enter school grounds when students are present.
Reference Tennessee Code Annotated Section 49-5-413. Bidders must submit with their bids the Criminal History
Affidavit of Compliance.
2.8 DEFAULT: If Contractor fails to perform or comply with any provision of this Contract or the terms or conditions of
any documents referenced and made a part hereof, Knox County may terminate this Contract, in whole or in part,
and may consider such failure or noncompliance a breach of contract. Knox County expressly retains all its rights
and remedies provided by law in case of such breach, and no action by Knox County shall constitute a waiver of
any such rights or remedies. In the event of termination for default, Knox County reserves the right to purchase its
requirements elsewhere, with or without competitive bidding.
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2.9 GOVERNING LAW; VENUE: This agreement shall be exclusively construed, governed, and controlled by the Laws
of the State of Tennessee without regard to principles of law, including conflicts of law, of any other jurisdiction,
territory, country, and/or province. Any dispute arising out of or relating to this agreement shall exclusively be
brought in the Chancery Court or the Circuit Court of Knox County, Tennessee. Each party consents to personal
jurisdiction thereto and waives any defenses based on personal jurisdiction, venue and inconvenient forum.
2.10 INCORPORATION: All specifications, drawings, technical information, Invitation for Bid, Bid, Award and similar
items referred to or attached or which are the basis for this Contract are deemed incorporated by reference as if set
out fully herein.
2.11 INDEMNIFICATION/HOLD HARMLESS: Contractor shall indemnify, defend, save and hold harmless Knox County,
its officers, agents and employees from all suits, claims, actions or damages of any nature brought because of,
arising out of, or due to breach of the agreement by Contractor, its subcontractors, suppliers, agents, or employees
or due to any negligent act or occurrence or any omission or commission of Contractor, its subcontractors, suppliers,
agents or employees.
2.12 INDEPENDENT CONTRACTOR: Contractor shall acknowledge that it and its employees serve as independent
contractors and that Knox County shall not be responsible for any payment, insurance or incurred liability.
2.13 INSPECTION AND ACCEPTANCE: Warranty periods shall not commence until Knox County inspects and formally
accepts the goods and/or services. The terms, conditions and timing of acceptance shall be determined by Knox
County. Knox County reserves the right to reject any or all items or services not in conformance with applicable
specifications, and Contractor assumes the costs associated with such nonconformance. Acceptance of goods or
services does not constitute a waiver of latent or hidden defects or defects not readily detectable by a reasonable
person under the circumstances.
2.14 IRAN DIVESTMENT ACT: By submission of this bid, each bidder and each person signing on behalf of any bidder
certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury,
that to the best of its knowledge and belief that each bidder is not on the list created pursuant to Tennessee Code
Annotated § 12-12-106.
2.15 LIMITATIONS OF LIABILITY: In no event shall Knox County be liable for any indirect, incidental, consequential,
special or exemplary damages or lost profits, even if Knox County has been advised of the possibility of such
damages.
2.16 NO BOYCOTT OF ISRAEL: Pursuant to Tennessee Code Annotated Title 12, Chapter 4, Part 1, by submission of
a response to this solicitation, each bidder and each person signing on behalf of any bidder certifies, and in the
case of a joint response each party thereto as to its own organization, under penalty of perjury, that to the best of
its knowledge and belief that each person is not currently engaged in, and will not for the duration of the contract
engage in, a boycott of Israel.
2.17 NON-DISCRIMINATION AND NON-CONFLICT STATEMENT: Contractor agrees that no person on the grounds
of handicap, age, race, color, religion, sex, national origin, or any individual trait or characteristic found to be an
illegal consideration, shall be excluded from participation in, or be denied benefits of, or be otherwise subjected to
discrimination in the performance of this agreement, or in the employment practices of vendor. Contractor shall
upon request show proof of such non-discrimination, and shall post in conspicuous places available to all employees
and applicants notices of non-discrimination. Contractor covenants that it complies with the Fair Wage and Hour
Laws, the National Labor Relations Act, and other federal and state employment laws as applicable. Contractor
covenants that it does not engage in any illegal employment practices.
Contractor covenants that it has no public or private interest, and shall not acquire directly or indirectly any interest,
which would conflict in any manner with the provision of its goods or performance of its services. Contractor
warrants that no part of the total contract amount provided herein shall be paid directly or indirectly to any officer or
employee of Knox County as wages, compensation, or gifts in exchange for acting as officer, agent, employee,
subcontractor or consultant to Contractor in connection with any goods provided or work contemplated or performed
relative to the agreement.
2.18 ORDER OF PRECEDENCE: In the event of inconsistent or conflicting provision of this Contract and referenced
documents, the following descending order of precedence shall prevail: (1) Contract, (2) Invitation for Bid, (3) Bid,
(4) Award, (5) Special Terms and Conditions, (6) General Terms and Conditions, (7) Specifications, (8) Drawings.
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2.19 REMEDIES: Knox County shall have all rights and remedies afforded under the U.C.C. and Tennessee law in
contract and in tort, including but not limited to rejection of goods, rescission, right of offset, refund, incidental,
consequential and compensatory damages and reasonable attorney’s fees.
2.20 RIGHT TO INSPECT: Knox County reserves the right to make periodic inspections of the manner and means the
service is performed or the goods are supplied.
2.21 SEVERABILITY: If any provision of this Contract is declared illegal, void or unenforceable, the remaining provisions
shall not be affected but shall remain in force and in effect.
2.22 TAX COMPLIANCE: Pursuant to Resolution R-07-1-903 passed by the Commission of Knox County, Tennessee,
Contractor hereby acknowledges by submission of its bid or proposal and signature that it is current in its respective
Federal, State, County and City taxes of whatever kind or nature and is not delinquent in any way. Delinquent
status must be disclosed or risk debarment by the Knox County Procurement Division.
2.23 TENNESSEE PROCUREMENT PROTECTION ACT: By submission of this bid or proposal, each bidder/proposer
and each person signing on behal